How To Effectively Manage A Remote Team

By following the tips we’ve outlined in this blog post, you’ll be well on your way to creating cohesive and productive remote team management. You must have a clear and concise communication plan when managing a remote team, as this will help everyone stay on the same page and avoid misunderstandings. You should decide how frequently you how To manage a remote team will communicate with your team and how you will communicate with them (email, phone, face-to-face video chat, etc.). We recommend speaking with your group at least once weekly through email or video chat. It is also essential to make a remote environment dedicated to working, whether a separate room or a virtual office close to home.

How do you effectively manage a remote team

When working in a flexible environment, it is only natural that they will select the schedule that suits how they work best. As everyone is so different, establishing standards designed to measure productivity is often helpful. Meetings may take place on certain days each week or at specific times. Expected turnaround time for communications like email should also be detailed, to avoid confusion. Without an open channel that you and your staff can freely exchange information through, teams can splinter. As a result, staff members can become isolated, forgotten, and ineffective.

b. Having Trustworthy Employees:

To manage a remote team effectively, you need to show your team that you understand their experiences. You also need to show compassion, consideration, and a willingness to try to meet them halfway. As a manager, you’ll want to make sure you’re always reminding team members of the big picture as well as upcoming project deadlines. With this time being difficult for everyone, it’s important tostay positive with your team members and let them know that any tools they need to work remotely can be provided.

  • It’s their job to combine your business goals, needs, and desires with technological capacities.
  • He’s one person always on a lookout for innovative ideas about filling the communication gap between groups, teams, and organizations.
  • Due to business shifting to remote working from the typical office workspace, managers should acknowledge stress, distractions, and rate of adaptability.
  • A video call may be the right solution when there’s a need for discussion.
  • All you need to know about how to engage and manage remote or hybrid teams effectively leading to a positive work culture and successful working in a post-pandemic world.
  • Any progress or problems can be discussed and resolved to ensure work stays on course.
  • Rewarding the success of your remote team shows them that you care about getting things done and appreciate their hard work.

This could take a mental toll on them if not quickly and adequately addressed. While it’s essential to set down rules and uphold discipline, your team members should find you approachable too. When you schedule check-ins, you give yourself a break from constant overseeing, allow your team to be more accountable, and reduce unattended projects.

Hire people that manage themselves

Managers often assume that their employees know what is expected of them, only to be disappointed when deadlines are missed, or quality standards are not met. These can be one-on-one calls with individuals or group calls involving everybody on the team. By touching base with your team on a regular basis, you can learn a lot about their day-to-day struggles and provide the support required to make things right.

Always remain approachable and ensure you can be reached when support or advice is required. In the same report, 52% of managers commented that their teams were even more productive than when operating from the office. A year on, a 2021 poll surveyed 3,000 business professionals and found that almost 50 per cent wished to continue working from home.

This can result in the dreaded ‘burn out’, and according to Monster, 69% of employees are experiencing burnout while working from home. So promoting a healthy approach to work and perhaps investing in a wellness tool that is accessible to employees can help. Additionally a Wildgoose survey in 2020 showed that 95% of 133 UK companies’ employees said they had neglected so-called microbreaks when working from home. Managers can help and should also lead by example, taking regular breaks themselves and encouraging employees to take theirs.

Give them one day in a week for one-on-one to discuss their issues and you can give them your instructions. This will cover various important topics of discussions because of not being merely present in the office. A remote team is a group of professionals from various time zones, diverse skills and different culture working together on a unified project. Each teammate working from a separate location, living in different cities, and working across time and space. Working remotely is one thing and managing a remote team is another challenge. There is a lot of difference when the teams are sitting right in front of the office and when they are working outside of an office.

How do you effectively manage a remote team

Since we can’t physically host happy hour drinks or teamwork events, we’ve created spaces for people to talk about what drives them off-work. If people find an course or conference related to their job , we happily support them! Allowing people who are motivated to develop themselves will always benefit your business. On Notion, people are also encouraged to write a “How to work with me manual”. These are short profile texts in which team members describe how they enjoy remote working, collaborating and being approached by colleagues.

Tips to Collaborate Effectively If Your Team is Remote

Managing a remote team will be extremely challenging if you don’t have a set of guidelines or values that everyone understands and respects. Team collaboration is important for a reason – it delivers results. But what are the keys to making team collaboration more effective for your company? Feel free to share your best practices in the comments below. As a manager who knows how to manage a remote team, always remember to celebrate both individual and collective successes. Don’t postpone celebrations until you have achieved your big, long-term goals.

How do you effectively manage a remote team

The software helps you train and onboard employees on any application while they do their job and the best part is that they can start right away. It guides them from one-step-to-another to accomplish their tasks. It also helps businesses analyze where employees are struggling within the application, and based on this you can improve existing workflows to make them more efficient. Most employees are working in different time zones and may not have time to be trained together online.


The reality is, it’s not always possible, especially if we’re talking about international teams that might never see each other in person. There are still many ways to help people learn more about their new teammates. All you need is decent video chat software and some creativity. Do not underestimate the importance of building personal connections with all the team members.

As you help your leadership team think through their remote options, you will find that there is no one-size-fits-all solution. Remote employment can enable companies to recruit from a wider talent pool, reduce overhead expenses, and deliver more timely customer service. It can also increase employee productivity and engagement as well as reduce attrition. „Most people don’t have the organization, focus and motivation to be productive working remotely,“ Turnbull said. „Successfully working from home is a skill. It takes time and commitment.“ In the absence of the kind of watercooler conversations that routinely take place in a traditional workplace, teams can find ways to replicate that experience virtually.

How do you effectively manage a remote team

Then, exercise flexibility in task supervision while managing remote teams. As common as remote working is nowadays, team managers still face challenges when managing remote teams. If you’re looking to manage a remote team effectively, you need to stay in touch. Look to hold regular team meetings with your team, at least weekly.

Tips For Leading And Managing Remote Teams

When asking your employees about work update, do not forget to say hi, how they are doing. Do not communicate as if you are talking to robots, they are humans, talk to them like humans and try to build a team. Keep the energy high and have big discussions around that would be difficult to do with employees working in different parts of the countries. We provide companies with senior tech talent and product development expertise to build world-class software.

All big companies we know have experienced a few big crises during their lifetimes, and they are still in the game. There are a lot of studies about crisis management on the web, but none of them tell us how to manage a company during times of war. A manager must schedule daily calls where all employees are present. This will help you get updates and understand the project dependencies of employees.

Managing remote teams is in Felicia Kohlenberger’s professional DNA. Throughout her HR career, she has worked for multiple remote-friendly companies, including Cellular One, PwC Consulting, CNA Insurance, PepsiCo and McDonald’s. Her experience dovetails with research cited by the Remote Leadership Institute showing that 70 percent of managers at Fortune 100 companies have at least one remote team member. Managing remote staff does not necessarily involve new management challenges, and most team leaders will find the same basic principles still apply. However, the same issues faced in an office setting can sometimes become even more compounded when teams work remotely.

Proactively ask how you can support each person

When building trust and maintaining morale on a remote team, showing empathy and understanding will go a long way. It’s essential to be flexible when it comes to hours and deadlines. With employees in different time zones, there may be times when someone needs to start working a bit later or take a break in the middle of the day.

Challenges of Leading a Remote Team

While working remotely can significantly increase productivity and decrease office expenses, it can also affect team morale. Rewarding the success of your remote team shows them that you care about getting things done and appreciate their hard work. Also, training and development opportunities can help attract and keep top employees, even if they live far from the company’s headquarters. One of the other greatest challenges in managing employees from various countries where people have a different attitude towards careers, and families differ in boundaries. As cooperation goes on, you might notice some issues related to the individual working style between the team members. Determine what the problem is and help them find a consensus.

Final thoughts:14 tips for successfully managing remote teams

This could lead to poor understanding or misinterpretation. You can use video calls to conduct meetings and have the closest to live interaction. This will increase the familiarity, help people to know the other person better.

You can discuss work-related issues quickly and then get back to work. The emotional distance between remote team managers and their subordinates will create an unhealthy working environment and lead to poor performance. Finally, keep in mind that while your in-house development teams are working with you closely, the remote teams don’t share this luxury. You can’t notice mistakes made during communication with them as quickly, and this can lead to wasted development time, which leads to the next point.